Office Manager

About us

Sunswap is a clean-tech innovator, pioneering the world’s first fully electric, battery and solar-powered transport refrigeration unit (TRU) — a true zero-emission alternative to diesel-powered systems. Our mission is to decarbonise the global cold chain, delivering sustainable solutions for the transport and logistics industry.

Since our founding in 2020, we have grown rapidly and secured key partnerships with industry leaders like Tesco and DFDS to bring our cutting-edge refrigeration technology to market. In 2024, we secured a £17.3 million investment to accelerate our mission and scale our impact.

Our achievements have earned significant recognition, including the 2024 Technological Breakthrough Award from the Cold Chain Federation and a place in The Sunday Times Best Companies 2024 list, celebrating our outstanding workplace culture. At Sunswap, we are united by a shared vision of innovation, sustainability, and inclusivity, where every team member is empowered to make a meaningful impact.

Our benefits

• 30 days of annual leave (includes a Wellbeing Day)
• Sabbatical (after 3 years of working with Sunswap)
• 5% matched employer pension
• 5 free counselling sessions per year
• Family leave ranging from 4 weeks to 4 months
• Free Monthly Lunches & Quarterly Socials!
• Cycle to Work Scheme
• Free Sunswap merch

Job overview

Sunswap is looking for a proactive and detail-oriented Office Manager to join our dynamic team. This role will support the smooth and efficient running of operations across two sites in Leatherhead: our Production Site and R&D/Office Site. You will be a key player in coordinating daily operations, supporting facilities management, ensuring health and safety compliance, and assisting with operational reporting. This role reports directly to the Operations Manager and provides an exciting opportunity to contribute to the growth and success of a cutting-edge sustainable technology company.

Key responsibilities

• Manage the day-to-day running of the office, including facilities management, maintaining kitchen and office supplies, liaising with our landlord, and overseeing internal office communications.
• Resolve administrative and IT-related issues, providing basic tech support such as setting up laptops for new team members, troubleshooting IT problems, and overseeing asset management.
• Ensure Health & Safety and Fire Safety procedures are maintained within the office.
• Support the procurement and operations team with administrative tasks, including fulfilling office-related purchases and other ad-hoc tasks.
• Coordinate travel and accommodation bookings for the Sunswap team.
• Perform regular stocktaking of office consumables, ensuring supplies are consistently replenished.

Qualifications & experience

• A minimum of 1 year’s experience in a similar Office Coordinator role, ideally within a start-up/fast paced environment.
• Adaptable to a wide range of office and facility tasks.
• Strong organisational and time management skills, with the ability to multitask and work under pressure while maintaining attention to detail.
• Comfortable using various software applications, with the ability to quickly learn new systems and processes.
• Able to maintain high standards of compliance and confidentiality.
• An effective communicator, capable of collaborating within a team to achieve goals.
• Excellent attention to detail and a commitment to completing tasks thoroughly.

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